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Policy Memos

This section contains a list of Policy Memos and Implementation Memos. These include documents originally released by SRS/DCF as part of a KPAM/KEESM revision. Memos pertaining to Family Medical, Elderly/Disabled, or All programs are labeled accordingly. All Memos are sorted by year and then bundled into a period of years.

All Summaries of Change documents and attachments to Policy memos can be found in Policy Log.

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Policy Memos

Policy Memos 2018-2022

2022
PM2022-08-01      WH        Policy Implementations for the Working Healthy Program
PM2022-07-01    FM          12-month Postpartum Extension
        • Attachment: Extended PP CE dates
PM2022-05-02     FM          Increased CHIP Income Limits
PM2022-05-01    E&D        Spousal Impoverishment Memo for July 2022
PLMC2022-04     ALL         Federal Poverty Levels for April 2022
PM2022-03-01b   ALL         Changed Reported by Third-party Sources Revised 10-01-22
PM2022-03-01    ALL         Changes Reported by Third Party Sources Sections end-dated 09-30-22
PM2022-02-02    ALL         KEES Release for February 2022
PM2022-02-01     E&D        Transfer to Pooled Trust after age 64
COLA2022-01     ALL     Implementation of 2022 SSA COLA

2021
PM2021-11-01    FM          Continuation of Benefits- CHIP appeals.
PM2021-09-01    E&D        State Institutional Alternative (SIA) Policy Implementation
PM2021-07-01    ALL         KEES July 2021 Release
PM2021-06-03     E&D        STEPS Employment Support Program
PM2021-06-02    E&D        PACE/HCBS and HCBS Protected Income Limit Increase
PM2021-06-01     E&D        2021 Increase in the Irrevocable Burial Funds
PM2021-05-02     E&D        2021 Spousal Impoverishment Change Memo
PM2021-05-01     ALL         Incarcerated Minor
PM2021-04-01     ALL         COFA Migrants and Tax Filer Clarification
PM2021-03-01     ALL         Updated Covid-19 Processing Flexibilities
PLMC2021-04      ALL         Federal Level Mass Change for April 2021
PM2021-02-01     ALL         Spouse’s Resources Disregarded in Long Term Care Determination
COLA2021-01      ALL        Implementation of 2021 SSA COLA

2020
PM2020-11-02     FM          November 2020 KEES changes Release
PM2020-11-01     ALL         COVID-19 PHE Processing Flexibilities
PM2020-09-01     ALL         Application Received Dates and Acceptable Signature
PM2020-08-02     E&D        AVS Memo – Phase 2 Implementation, Applications
PM2020-08-01     E&D        August 2020 KEES Release Memo, Implementation of I-013 AND ES-3122
PM2020-06-02     ALL         Implementation for June 2020 KEES changes
PM2020-06-01     E&D        Transfer of Property (TOP) Penalty Cure
PM2020-05-01     E&D        2020 Spousal Impoverishment Change Memo
PM2020-04-01     ALL         COVID-19 National Public Health Emergency
PM2020-02-01     ALL         Administrative Roles
PLMC2020-04     ALL        Implementation of Federal Poverty Levels 2020
PM2020-01-01     ALL        Implementation of January 2020 KEES Release
COLA2020-01     ALL          Implementation of 2020 SSA COLA

2019
PM2019-12-02     E&D        HCBS Effective Dates - FE, PD, BI, and I/DD Waivers and Reinstatement of HCBS
PM2019-12-01     E&D        Voluntary Contribution for LTC and Resource Liquidation to Purchase Funeral Plan
PM2019-11-02     FM          Implementation or Removal of Crowd Out and Expedited Pregnant Women
PM2019-10-01     ALL         Implementation of Oct 2019 KEES Changes
PM2019-08-02     E&D        HCBS PIL Change - Estate Recovery - Medicaid Liens -Annuities, Refusal Letters
PM2019-08-01     ALL         Implementation for the Data Exchange with APPRISS
PM2019-07-01     ALL         Implementation for July 2019 KEES Release
PM2019-06-02     ALL         Implementation for July 2019 Policy Changes
PM2019-06-01     ALL         Implementation for April 2019 KEES Release
PM2019-05-01     ALL         2019 Spousal Impoverishment Change Memo
PLMC2019-04      ALL         Federal Poverty Levels 2019
PM2019-01-01     ALL         Implementation of Notice Requirements and Review Processing Edits
COLA 2019-01     ALL       Implementation of 2019 SSA COLA

2018
PM2018-12-03     ALL         Implementation of KanCare 2.0, Fair Hearings, and HCBS Changes
PM2018-12-02     ALL         Review Processing Instructions
PM2018-11-01     ALL         Document Upload Portal
PM2018-10-02     ALL         Oct 2018 KEES Changes
PM2018-10-01    ALL         Loss of SSI Recipient Status and Verification of Resources
PM2018-07-01     ALL         Aug 2018 Changes
PM2018-06-02    E&D        Annual Change in Spousal Impoverishment Income Allowance
PM2018-06-01     E&D        Implementation of New ES-3160 and ES-3161 Forms
PM2018-04-01    ALL     Implementation of FSO, Civil Rights Complaint Form and MS-2126
PM2018-03-01    ALL         KEES changes for March 2018
PLMC2018-04    ALL         Implementation of Federal Poverty Levels
PM2018-02-01     ALL        Implementation of Hierarchy, Administrative Roles, and Community Spouse Resource Assessment (CSRA) Verification Process
COLA2018-01     ALL         Implementation of 2018 SSA COLA
Policy memos 2012-2017

2017
PM2017-12-03     FM                  Policy Implementation Instructions for Cooperation with Child Support Services (CSS)
PM2017-12-01     E&D                Implementation of the Asset Verification Solution
PM2017-10-02     ALL                 Elimination of Multiple E-Application Process
PM2017-10-01     E&D                Disability Determination Services (DDS) Referrals
PM2017-08-02     ALL                 Implementation of KEES Phase 3 – memo #2
PM2017-08-01    ALL                 KEES Phase 3 Pre-Implementation Memo
PM2017-07-01    ALL                 Implementation of Medical KEESM with new Medical Policy Website
PM2017-05-02 Institutional     Implementation of the new MS-2126
COLA2017-04     ALL                 2017 COLA Mass Change Memo- Delayed Implementation
PM2017-04-01    ALL                 Processing Applications from the Federally Facilitated Marketplace
PLMC2017-04      ALL                 2017 Poverty Level Mass Change
PM2017-03-04    ALL                 ABLE Act, Disability Payback Trusts, Direct Express Accounts, and Fair Hearing
COLA 2017-03    ALL                Delayed Implementation of 2017 COLA and Federal Poverty Levels
PM2017-03-02 Disability     Protected Filing Date
PM2017-03-01    ALL                 Living Arrangement Changes including HCBS Termination- Special Project
PM2017-02-01    ALL                 KEES Review Processing
2016
PM2016-12-02    ALL                 HCBS Termination – Special Project (Replaced by PM2017-03-01)
PM2016-12-01     ALL                 LTC Aid Code and VA Benefit Clarification
PM2016-09-02     E&D                DCF Medical Case Processing
PM2016-09-01    REFUGEE       Transfer of Refugee Medical Assistance
PM2016-08-02     E&D                Advanced Payment Program
PM2016-08-01    ALL                 Long Term Care Eligibility Changes (Children in LTC)
PM2016-06-01     PE                   Presumptive Eligibility Policy Updates, PE Tool Processing Reminders, and Common                                           Errors
PM2016-05-01    ALL                 Medical Assistance Eligibility Changes
PLMC2016-04     ALL                 2016 Poverty Level Mass Change
COLA2016-01      ALL                2016 COLA Mass Change Memo
2015
PM2015-12-02    FM                  Implementation of the M-CHIP Group
PM2015-12-01    E&D                ERO Transition Policy Memo
PM2015-11-01    ALL                 Marriage Status
PM2015-07-01    PE                   Presumptive Eligibility Policy Memo
PM2015-06-05    ALL                 Implementation of KEES Instructions – Eligibility Processing #2
PM2015-06-04    ALL                 Implementation of KEES – Medical Assistance Programs #1 (General Functionality)
PM2015-06-03    ALL                 Processing Medical Assistance During Transition to KEES
PM2015-06-02    ALL                 Premium Billing Changes
PM2015-06-01    ALL                 Reasonable Opportunity Period
PLMC2015-04     ALL                 2015 Poverty Level Mass Change
COLA2015-01     ALL                 2015 COLA Mass Change Memo
2014
PM2014-11-02    ALL                 Processing Medical Assistance During KEES Transition (retracted 11/21/14)
PM2014-11-01    ALL                 Policy Implementation Instructions and information for November 1, 2014
PM2014-05-01    ALL                 Reinstatement of Medical Assistance Program Review Process
PLMC2014-04     ALL                 2014 Poverty Level Mass Change
PM2014-01-01     ALL                 Medical Assistance Program Instructions Related to the Affordable Care Act
COLA2014-01     ALL                 2014 COLA Mass Change Memo
2013
PM2013-12-01    FM                  MAGI Redeterminations Memo
PM2013-09-02    FM                  Initial Implementation of ACA Requirements
PM2013-09-01    ALL                 Application Forms Implementation Instructions Memo
PM2013-07-01    ALL                 KEES Pre-Implementation Instructions and Information Memo
PLMC2013-05      ALL                 2013 Poverty Level Mass Change
COLA2013-01     ALL                 2013 COLA Mass Change Memo
2012
PM2012-12-01     ALL                 KanCare Implementation Memo Jan 2012
PM2012-09-02     E&D                Life Insurance Assignment Memo
PM2012-09-01     ALL                 Inmate Memo
PM2012-07-01     ALL                 KEES Phase 1 Implementation Memo: CSSP
PM2012-05-02     FM                  18-year old applications and adding person to open case
PM2012-05-01     FM                  Self-declaration of Income & MP Passive Review
PLMC2012-05      ALL                2012 Medical Poverty Level Increases
COLA2012-01       ALL                2012 COLA Mass Change Memo
Policy Memos 2006-2011

2011
PM2011-12-01    E&D               End of Medicare Part D Subsidy (LIS) Application Processing
PM2011-09-01    FM                  Implementation Instructions for KFMAM Revision 12
PM2011-06-01    E&D               Elimination of Resource Test for under age 21 (CS and MS)
PLMC2011-05     ALL               2011 Poverty Level Mass Change
PM2011-01-01     E&D           MIPPA Medicare Savings Programs (MSP) Delayed Applications Special Processing
COLA2011-01     ALL                2011 COLA Mass Change Memo
2010
PM2010-10-02     E&D               MIPPA MSP Application Processing
PM2010-10-01** FM                 Implementation Instructions for July 1, 2010
PM2010-09-01    E&D               Working Healthy Premium Exemption
PM2010-08-02    E&D               Change in the PMDD Referral Process
PM2010-08-01    E&D               Increase in the Burial Funds Exemption
                                                   None for this year: Poverty Level Mass Change 2010
PM2010-05-01     FM                 Non-State Groups: participating in the State Employee Health Plan
PM2010-04-01     ALL                Iraqi and Afghan Special Immigrants
COLA2010-01     ALL                COLA Mass Change Memo 2010

2009
PM2009-12-05    ALL                 SRS and KHPA Coordination Sharing Information
PM2009-12-04     ALL                 KFMAM Implementation Instructions, Revision 11
PM2009-12-03     FM                  S-CHIP Expansion Implementation Memo
PM2009-12-02    E&D                Implementation of New MSP Resource Standard and Part D Subsidy
PM2009-12-01     ALL                 Responsible Person in KAECSES
PM2009-10-01     MN                  Implementation of Medical Transportation Process
PM2009-09-01     ALL                 Applying for VA Benefits as a Potential Resource
PM2009-08-02     ALL                 Citizenship and Identity Verification
PM2009-08-01     ALL                 Continuous Eligibility for Medicaid Newborns
PM2009-06-02    ALL                 Removal of Medical from DCF online application
PM2009-06-01     E&D                Changes to Working Healthy (WH) Premium Requirements
PLMC2009-05      ALL                 Poverty Level Mass Change 2009
PM2009-03-01    ALL                 Additional Unemployment Compensation Payments
COLA2009-01      ALL                 2009 COLA Mass Change Memo

2008
PM2008-12-01     E&D                HCBS PD Waiver Waiting List
PM2008-11-01     FM                  Implementation Instructions for TAF Work Incentive Payment
PM2008-09-01    FM                  Assistance Planning for MA CM and other non-TAF
PM2008-08-01    ALL                 Implementation of Plastic Medical Cards
PM2008-06-01    ALL                 Child Citizenship Act of 2000, Medical Representative and Facilitator
PM2008-05-02    E&D               Implementation of HCBS Protected Income Level
PM2008-05-01    FM                  Implementation Instructions for TAF Earned Income Disregard
PLMC2008-05      ALL                Poverty Level Mass Change 2008
PM2008-04-02    FM                  Implementation Instructions for KFMAM Revision 6 changes
PM2008-04-01     E&D                Medical Assistance Processing, Applications received on behalf of Minors,etc.
PM2008-03-02    E&D                Availability of Non-assignable Annuities
PM2008-03-01    E&D                Implementation Instructions for the HCBS PRTF-CBA Waiver
PM2008-02-01    FM                  Reminder of Centralization procedures and TAF/MACM Coordination
COLA2008-01       ALL                 COLA Mass Change Memo 2008
2007
PM2007-12-01    ED                  Implementation Instructions for the HCBS Autism Waiver Program
PM2007-10-01     ED                  Long Term Care Partnership Information
PM2007-09-01    ALL                 SOBRA Mom with Newborn, Citizenship and Identity, LTC Partnership Program
PM2007-07-01    ALL                 Citizenship and Identity requirements and Reasonable Opportunity Period
PM2007-06-02     E&D                Estate recovery, TOP penalty, WORK, and Working Healthy
PM2007-06-01    ALL                 Inmate Pre-Release Process
PM2007-05-02     E&D                Implementation of New Long-Term Care Protected Income Level
PM2007-05-01    ALL                 State Supplemental Payment Program
PLMC2007-05      ALL                 Poverty Level Mass Change 2007
PM2007-04-02    ALL                 Implementation Revision 31, Safe at Home Program
PM2007-04-01    E&D                PMDT Referral Process (end dated 08/18/10)
PM2007-02-01    E&D                Guidelines regarding Medicaid Planning Advice
COLA2007-01       ALL                COLA Mass Change Memo 2007
2006
PM2006-12-03     E&D                Medicare Part D Co-payment Assistance Program (end dated 12/05/11)
PM2006-12-02     ALL                 RO period on Citizenship and Identity Verifications, GP as Caregivers
PM2006-12-01     ALL                 Implementation of New Applications
PM2006-11-01     FM                  Verification of Citizenship and Identity No Longer Required for HealthWave 21
PM2006-08-02     E&D                KLS Referrals for General Assistance/MediKan Eligibiles
PM2006-08-01     ALL                 Policy Change Regarding Citizenship and Identity Verification
PM2006-07-01     ALL                 Citizenship and Identity Verification, Social Security Advocacy Project
PM2006-05-01     E&D                Implementation of New Long-Term Care Protected Income Level
PLMC2006-05    ALL                   2006 Poverty Level Mass Change
COLA2006-01    ALL              2006 COLA Mass Change Memo
Policy Memos 1998-2005

2005
PM2005-11-01     E&D                Changes to the Medicare Part D Subsidy Program (end dated 12/05/2011)
PM2005-10-01     E&D                Medicare Part D and the Medicare Part D Subsidy (end dated 12/05/2011)
PM2005-09-01     E&D                Veterans Educational Income, Revised MS-2126
PLMC2005-05      ALL                 2005 Poverty Level Mass Change
PM2005-04-01     ALL                 SSI Income- exempt
PM2005-03-02    E&D                Level of Care/Patient Liability for Level VI and Head Injury Rehabilitation Facilities
PM2005-03-01    FM                  Exclusion of Combat Pay
COLA2005-01       ALL                 2005 COLA Mass Change Memo

2004
PM2004-12-02    ALL                  SOBRA Spenddown Processing
PM2004-12-01     E&D                Working Healthy – Medically Improved
PM2004-11-02     FM                  Retroactive Enrollment for HealthWave 21
PM2004-11-01     ALL                 Dual Eligibility & Medically Needy
PM2004-09-03     FM                  Minors – Act in Own Behalf
PM2004-09-02     ALL                CSE penalties, Nation Voter Registration Act of 1995, Minors Acting on Own Behalf
PM2004-09-01    FM                  Tuberculosis (TB) Coverage
PM2004-06-01     E&D                ABAWD Provisions
PLMC2004-05     ALL                2004 Poverty Level Mass Change
PM2004-04-02    FM                  Implementation Memo, Paternity of Alleged Father in the home
PM2004-04-01     PPS               Implementation of Foster Care Medical Card Extension Program
PM2004-03-01     ALL                 Medically Needy/Spenddown Enhancements
COLA2004-01      ALL                2004 COLA Mass Change Memo

2003
PM2003-11-02    FM                  Transition Medical (end dated 7/1/10)
PM2003-11-01     FM                  Checking Third Party Liability (TPL) on Title XXI
                                                        #2003-10-10a - (Obsolete)         #2003-10-10b - (Obsolete)
                                                        #2003-03-31 - (Obsolete)   #2003-01-08 - (Obsolete)
PM2003-10-03    ALL                 Language/Other Media Preference and Race/Ethnicity Data Collection
PM2003-10-01    ALL                 Additional Medical Program changes
PM2003-08-01    E&D                Spenddown and Long Term Care (LTC) Changes
PM2003-07-01    FM                  Change Reporting
PLMC2003-05     ALL                2003 Poverty Level Mass Change
PM2003-05-02     E&D               Changes to Long Term Care Programs
PM2003-05-01     ALL                Bona Fide Effort, NF Level of Care, PLMC
PM2003-04-01    E&D               Converting Liquid resource to exempt burial plan, change in the length of a temporary care(planned brief stay
COLA2003-01     ALL                2003 COLA Mass Change Memo

2002
PM2002-12-03     E&D                Implementation of Medicaid Changes Related to Allotment
PM2002-12-02     E&D                Spousal Elective Share
PM2001-12-01     ALL                 Temporary Absence of a Child or Caretaker & Elimination of partial LMB
PM2002-10-02     E&D                Prepaid Funeral Agreements
PM2002-09-01     ALL                 Ricky Ray Hemophilia Act Payments - Exempt
PM2002-07-01     FM                  TAF with No Medical
PLMC2002-05      ALL                2002 Poverty Level Mass Change
PM2002-04-02     E&D               Working Healthy Implementation memo
PM2002-04-01     ALL      Assistance from Other States, Processing a change, Pension Plans
COLA2002-01      ALL                2002 COLA Mass Change Memo

2001
PM2001-12-01     FM                  Special Needs Child Care
PM2001-09-02     FM                  SOBRA Processing Procedures
PM2001-09-01    E&D                Work Program Components, ABAWD definition change
PM2001-07-01    ALL                 Trafficking Victims
PM2001-06-02    FM                  Centralization of Health Care Programs for Families (background information)
PM2001-06-01     ALL                 Vehicles and Notification of Nursing Facility Admissions/discharge
PM2001-05-02    FM                  Implementation of Centralization of Family Medical Programs - Transition
PM2001-05-01    FM                  Crowd Out, T21
PLMC2001-05      ALL                2001 Poverty Level Mass Change
PM2001-04-01    E&D               Designation of Community Spouse, Resources/Income of Community Spouse
COLA2001-01      ALL                 2001 COLA Mass Change Memo

2000
PM2000-12-02    ALL                 Implementation of SOBRA Eligibility Processes
PM2000-12-01    ALL               Access to Benefits for Qualifying and Non-Qualifying Aliens and Their Families
PM2000-11-01    FM                  De-Linking TAF Cash Assistance from Medical Assistance
PM2000-08-01    FM              Who can apply, Family Continuous Eligibility, Adding Child to Plan
PLMC2000-05      ALL                 2000 Poverty Level Mass Change
PM2000-04-01    ALL               Coordination of Benefits with Child and Family Services
COLA2000-01      ALL              2000 COLA Mass Change Memo

1999
PM1999-10-04     ALL               Implementation Instructions for the HealthWave
PM1999-10-03     E&D               Application of Medicare Premiums to Spenddown
PM1999-10-02     ALL                Law Enforcement Custody and State Psychiatric Hospital Admissions
SCL 1999-10        ALL               State Commissioner's Letter
PM1999-09-02    ALL                Implementation Instructions for 10/01/99 KEESM Policy Changes, Part 2
PM1999-09-01     ALL                Implementation of the new Policy Manual -KEESM
COLA1999-01      ALL               1999 COLA Mass Change Memo

1998
PM1998-12-01     FM                 HealthWave Referrals to CSHE
PM1998-10-02     FM                 Implementation Instructions for the HealthWave program, eff.1/1/1999
PM1998-10-01     ED                 KAECSES Coding for LTC Children
COLA1998-01     ALL                1998 COLA Mass Change Memo